Legal

Privacy Policy

This Privacy Policy describes how Kairos Connect collects, uses, and protects your personal information when you use our Service.

Last updated: December 2024

1. Information We Collect

Personal Information

We collect information you provide directly to us, such as when you create an account, use our services, or contact us for support. This may include:

  • Name and contact information (email address, phone number)
  • Account credentials (username, password)
  • Profile information and preferences
  • Payment information (processed through secure third-party providers)
  • Communication data when you contact us

Usage Information

We automatically collect certain information about your use of our Service, including:

  • Device information (IP address, browser type, operating system)
  • Usage patterns (pages visited, features used, time spent)
  • Location data (if you enable location services)
  • Cookies and similar tracking technologies

2. How We Use Your Information

We use the information we collect to provide, maintain, and improve our Service. Specifically, we use your information to:

  • Create and manage your account
  • Provide and deliver the services you request
  • Process transactions and send related information
  • Send technical notices, updates, and security alerts
  • Provide customer support and respond to your requests
  • Monitor and analyze usage patterns to improve our Service
  • Personalize your experience and provide relevant content
  • Detect, prevent, and address technical issues and security vulnerabilities
  • Comply with legal obligations and enforce our terms

3. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except as described in this Privacy Policy.

Service Providers

We may share your information with trusted third-party service providers who assist us in operating our Service, such as hosting providers, payment processors, and analytics services.

Legal Requirements

We may disclose your information if required to do so by law or if we believe such action is necessary to:

  • Comply with legal processes or government requests
  • Protect our rights, property, or safety
  • Protect the rights, property, or safety of our users
  • Investigate potential violations of our Terms of Service

4. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

Our security measures include:

  • Encryption of data in transit and at rest
  • Regular security assessments and updates
  • Access controls and authentication mechanisms
  • Employee training on data protection practices
  • Incident response procedures

However, no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

When we no longer need your personal information, we will securely delete or anonymize it in accordance with our data retention policies.

6. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

Access and Portability

You can request a copy of the personal information we hold about you and receive it in a structured, commonly used, and machine-readable format.

Correction and Update

You can update your account information at any time through your account settings or by contacting us.

Deletion

You can request that we delete your personal information, subject to certain legal limitations.

Communication Preferences

You can opt out of receiving promotional communications from us by following the unsubscribe instructions in those communications or updating your preferences in your account settings.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect and track information about your use of our Service and to improve your user experience.

Types of Cookies We Use

  • Essential Cookies: Necessary for the Service to function properly
  • Analytics Cookies: Help us understand how you use our Service
  • Preference Cookies: Remember your settings and preferences
  • Marketing Cookies: Used to deliver relevant advertisements

You can control cookies through your browser settings, but disabling certain cookies may affect the functionality of our Service.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure that such transfers are conducted in accordance with applicable data protection laws.

When we transfer your information internationally, we implement appropriate safeguards to protect your data.

9. Children's Privacy

Our Service is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13 without parental consent.

If we become aware that we have collected personal information from a child under 13 without parental consent, we will take steps to delete such information promptly.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated Privacy Policy on our Service.

Your continued use of the Service after any changes become effective constitutes your acceptance of the updated Privacy Policy.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Privacy Officer: privacy@kairosconnect.com

General Inquiries: support@kairosconnect.com

Address: 123 Innovation Street, Tech City, TC 12345, United States

Phone: +1 (555) 123-4567